Responsibilities
● Payroll data compilation
● FedEx cost tracking
● Receipt entry
● Assist with the clean-up and migration of QuickBooks Desktop to Intuit Enterprise Suite.
● Cash Forecast - weekly/daily management of data
● Monitor and manage finance emails
● Accounts Payable (A/P)
-
Maintain Cash Forecast
-
Create an A/P report
-
Enter vendor invoices into QuickBooks (QB)and update the Cash Forecast with new invoices and paid invoices
-
Record reimbursable expenses in Smart Suite and send for approval/request payment for approved expenses
-
Ensure all paid invoices are reflected in QB
-
Categorize all payment transaction withdrawals by QB Expense / Cost of Goods Sold / etc via SmartSuite
Experience
-
2 - 5 years of experience in administrative bookkeeping
-
Proficiency in QuickBooks, preferably Online and Enterprise Suite edition
-
Proficiency in office software (e.g., Microsoft Office Suite) and phone/email systems.
-
Knowledge of Purchase Order processes and inventory databases is a plus.
-
Excellent communication (verbal and written), customer service orientation, multitasking, and problem-solving.
-
Experience handling high-volume inquiries or confidential information (e.g., client details) is beneficial.
-
Reliability, attention to detail, and the ability to work in a fast-paced environment (e.g., dealing with urgent repair needs).
-
Bilingual in Spanish a plus.